Planning Guide

This guide provides information required to successfully migrate a website into OU Campus, details how-to organize content and request initial training after development website is built.

After the preliminary migration meeting the department preparation and planning phase begins. Campus Web Services  will create a development website for the department during this period. It is incumbent on the department to organize the details of their migration.

Required Items

  1. Provide a site map:
    • indicating the main content areas
    • submenu pages
    • homepage features desired
    • any links to social media.
  2. Comprehensive list of URLs for every page in current website, even if the page will not be included in the new website (they still must be listed for redirect purpose). Web URL Redirect Example
  3. View our New Account Process list for other requirements needed to start building new account

Restructure Content

Websites should always be reorganized from scratch when redesigning them (from the top down – not just by department or service).

Check out this 30 minute video Serenity Now - Redesigning a Website in One Year or Less

  1. Review your content and decide if it should be public-facing (OU Campus) or private (SDSU Intranet).
  2. Content that is no longer mandated by law to be publicly available according to Chancellor’s Office Record Retention belongs in SDSU Intranet to be archived or deleted, if obsolete.
  3. If you have not already moved your business-related content (e.g. business procedures, internal documents and forms, etc.) from public websites to SDSU Intranet - do that first. All other internal information not required to be posted on the Internet should be moved to SDSU Intranet.

Rework content using Information Architecture (IA) before placing anything in OU Campus. Learn how to structure content and design layout with IA, sitemap and wireframe.

Development Website

After the website is ready for department to populate content, and your IA is complete:

  1. Complete our form to request OU Campus Training
  2. Let us know which template your using.

Our training is intended to train the trainer (Account Administrators) who can then train your department users/content provider.

After OU Basic Training

Management must provide the following information for each user to the Account Administrator to set up user accounts, permissions and file access:

  • first and last name(s)
  • sdsuid username(s)
  • Specify required user level access for each person based on their website management experience.
  • Which Group(s) should they be placed in? 

After account access has been created by Account Administrator, users may start developing the website.

Feedback

During this process it is vital to get feedback from end-users (preferably outside of your department) to ensure it is user friendly. Have them look for specific content on the website to test the ease of navigation. Based on the results, some tweaks may be necessary.