User Levels

User permission levels and responsibilities associated with each level. The permissions for each user level are based on the information in the Permissions Chart on the Omni CMS Support site.

User Levels (Permissions)

The following describes the additional functionality granted to users at each level. Users of higher levels will have access to all of the functionality granted at lower levels.

Level 0 users can review, publish, and decline edits but cannot perform any of the editing functions. If changes need to take place, the Level 0 user needs to send the page back to the original user to have the edits completed.

  • Can access dashboard/sidebar gadgets, edit pages, edit assets, rebuild RSS feeds, edit RSS items, and view limited reports.
  • Optionally add entries to spellcheck dictionary, edit source code, upload files, delete files, access the recycle bin, overwrite files, or delete assets (all options disabled by default).

Can create pages, new sections/folders, and assets.

  • Can modify page parameters/properties and upload files.
  • Optionally import zip files.

Can delete files, access Recycle Bin, delete directories, move/copy/rename files/directories, copy/rename/delete assets, and assign editing rights (limited).

  • Can create snippets, assign RSS feeds, ignore group restrictions, configure Tags access, view unlimited/custom reports, and see data for all pages/users in the site.
  • Add entries to spellcheck dictionary and edit source code (by default/not optional).
Create/Modify
  • Users/Groups
  • Components
Configure
  • Asset access
  • Gadgets
  • Site/Account Settings
  • Site access (and site-level directory variables)
Initiate
  • Site-wide Find and Replace
Install
  • Gadgets from the Marketplace
Publish
  • Directory
  • Entire site
Manage
  • Tags
  • Custom dictionaries
Social Media / Google Analytics
  • Configure Facebook, Twitter, and Google Analytics integration
  • Create RSS feeds

User Roles

Required User Level: 10

Account Administration
  • Site Request
  • Account Settings
  • Add-Ons/Marketplace
Site Administration
  • Template Groups
  • Dictionary
  • Social Media/Analytics Integration
  • Directory Variables
  • Site Settings
User Administration
  • Users
  • Groups
  • Toolbars
  • Access Settings

Recommended User Level: 8+

Site Organization/Information Architecture (IA)
  • Sections vs. Folders
  • Navigation
  • Rename/Move/Copy/Delete
  • RSS Feeds
Search Engine Optimizations (SEO)
  • Page Properties
  • File/Section Names
  • Redirect/URL Rewrite
Site Customization
  • Assets
  • Simple Snippets
  • Local CSS and JavaScript
  • Header/Footer/Navigation
  • Directory Variables

Recommended User Level: 4

Content
  • Pages
  • Images
  • Binary Files
  • Assets
Review
  • Preview
  • Page Check
  • Versions
Publish
  • Schedule
  • Expire
  • Submit
Log In
  • DirectEdit Link
  • Dashboard Login
Page Status
  • Check Out/In
  • File Locks
  • Scheduled / Expired
  • Workflow Icons
OU Interface
  • Global Navigation
  • Dashboard
  • Gadgets
  • Global Search
Reports
  • Required Actions
  • Broken Pages
  • Pending Approvals
  • OU Insights
Training
  • Provide as necessary
Users
  • Technical Assistance
  • Troubleshoot Issues
  • Provide and Maintain Documentation
System Issues
  • Share resources (snippets /assets) with other accounts.
  • Collaborate with ITD/OU to resolve external issues.